Guidance on NIH Public Access Policy Compliance and Proper Citation of NYU CTSI / CTSA Award Support

This guidance summarizes the 2025 NIH Public Access Policy updates and outlines NYU CTSI requirements for requesting resources, ensuring manuscript compliance, and applying proper citation and acknowledgment language.

2025 NIH Public Access Policy Updates

The NIH Public Access Policy was updated effective July 1, 2025, aligning with the 2022 Office of Science and Technology Policy Memorandum. Prior to this update, NIH-funded research was required to be available to the public at some point, generally aligned with the journal’s embargo period. This updated policy requires public access immediately.

Key Enhancements

Immediate SubmissionNo Embargo PeriodImpact on FundingNo Cost to AuthorsMandatory Acknowledgment
Author-accepted manuscripts must be submitted to PubMed Central (PMC) upon acceptance.Full text must be publicly available in PMC immediately upon publication.Non-compliance may affect current and future NIH funding.Submission to PMC is free.Manuscripts must include an NIH funding statement.

Potential Costs

Publication with open access often has an associated fee that the investigator must pay. While some publishers have made changes to address this for NIH-funded research, many have not.

It is the responsibility of authors to ensure they submit NIH-funded research to journals aligned with the new Public Access Policy.

NYU maintains Open Access discount agreements with multiple publishers. Please consult with the library for information on current agreements.

Additional guidance: https://hslguides.med.nyu.edu/nih_public_access_policy

Requesting CTSI Resources & Services and Determining Proper Citation

Use the CTSI Citation Decision Tree (below) to determine when and how to apply the correct acknowledgment language. The decision tree also outlines how to submit abstracts for review, and how to determine whether CTSI (institutional) or CTSA (NIH‑funded) support applies. Please send the abstract to the ctsipublicationcompliance@nyulangone.org for approval.

NYU CTSI Citation Decision Tree

(CTSI Institutionally-Funded & CTSA NIH-Funded Projects)

Step 1: Are NYU CTSI Institutional or CTSA NIH-funded resources or services being used? (e.g., biostatistics support, consultations, educational programs, pilot projects, scholar/trainee effort or other CTSI faculty/staff support)

  • No → No action needed
  • Yes → Go to Step 2

Step 2: Send abstract to CTSI Publications Mailbox (ctsipublicationcompliance@nyulangone.org) for approval. Step 3: Was the abstract approved?

  • No → Proceed without acknowledgment
  • Yes → Cite NYU CTSI or CTSA using recommended acknowledgment language in the citation guidelines.
    • Submit to PubMed Central
    • Follow NIH Public Access Policy

Citation Guidance

Citing the CTSI (Institutional Support)

Use the following citation when your project received institutional support from the NYU CTSI. This includes consultation, educational training programs, or other assistance provided by CTSI faculty or staff using institutional funds (e.g., coordination, facilitation, or meeting planning).

Recommended Language:

“The project described herein was supported by the NYU Clinical and Translational Science Institute (CTSI). The content is solely the responsibility of the authors and does not necessarily represent the official views of the NYU CTSI.”

Citing the CTSA Awards (NIH‑Funded Support)

The NYU Clinical and Translational Science Award (CTSA) is funded by the National Center for Advancing Translational Sciences (NCATS) at the NIH (Grant Numbers UM1TR005769, K12TR005770, T32TR005768 as appropriate).

  • All publications, press releases, posters/presentations, educational materials, pilot projects, or other documents that result from the direct utilization of CTSA resources must credit the NYU CTSA grant(s).
  • Publications must also comply with the NIH Public Access Policy (submission to NIHMS / PubMed Central).
Recommended Language:

“The project described was supported by the National Center for Advancing
Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number (UM1TR005769 / K12TR005770 / T32TR005768). The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH.”

Examples:

NYU CTSA Researchers, Pilot Grant Awardees, and Voucher Recipients
“The project described was supported by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant Award Number UM1TR005769. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH.”

K12 Scholars
“The project described was supported by the National Center for Advancing Translational Sciences, National Institutes of Health, through Grant K12TR005770. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH.”

Citing Both CTSI and CTSA Support

Use this when your project received both institutional CTSI support and CTSA grant funding.

Recommended Language:

“This project was supported in part by the NYU Clinical and Translational Science Institute (CTSI) and by the National Center for Advancing Translational Sciences (NCATS), National Institutes of Health, through Grant (UM1TR005769 / K12TR005770 / T32TR005768). The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH nor the NYU CTSI.”